Career Opportunities with Houghton International Inc.

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Executive Coordinator

Department: Administration
Location: Norristown, PA

Position Summary:

The Executive Coordinator will be an important point of contact between the regional President and other internal & external stakeholders at Houghton. The Executive Coordinator will liaise with the America’s leadership team; coordinate with other executive and regional leaders; and oversee special projects. The individual will have a positive attitude and enjoy working within an entrepreneurial environment that is results-driven and growth-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain balance among changing priorities. The Executive Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Job Responsibilities:

  • Proactively manages an extremely active calendar including organizing and supporting executive level meetings (both internal & external). Plans, coordinates and communicates schedule/appointment changes on the calendar with required stakeholders. Provides reminder for events on the calendar and take the initiative to make sure the right documents and information is available prior to the meetings.
  • Manages travel arrangements/itineraries and compiles documents for executive and some team members; effectively communicates with local contacts to make appropriate arrangements; collaborates with other Executive Assistants to manage travel schedules. 
  • Able to work autonomously, including ability to manage in-coming calls and inquires, directing them to the appropriate place. Prioritizes conflicting needs; handles matters expeditiously, and follows-through on projects to successful completion, often with deadline pressures.
  • Modifies and formats PowerPoint presentations; may be asked to create and update existing PowerPoint presentations.
  • Demonstrated ability to maintain confidential and sensitive data. Successfully completes critical aspects of deliverable with a hands-on approach, including drafting acknowledgement letters, personal correspondence, regional communication and other tasks that facilitate the President’s ability to effectively lead the region.
  • Manages expense reporting and other invoice and purchasing needs on behalf of executive and leadership team as needed.
  • Maintains professional relationships with key stakeholders of the company’s constituencies; Communicates frequently across the organization, liaising with other stakeholders (i.e. Human Resources, Finance) to disseminate timely and accurate information on behalf of executive.  
  • Support objective setting, project prioritization, road mapping, town hall planning, and budget process for the Americas Leadership team in collaboration with the President.
  • Establish a process to monitor and communicate progress on projects and work with Leadership Team to organize and make available management dashboards, financial, and operational progress reports on timely basis to the regional President.
  • Support in planning and executing team meetings and events - agenda items, meeting documentation, action log post meetings, including liaising with IT, Catering and Conference support services to ensure meetings are appropriately supported.
  • Other projects as assigned.

Qualifications:

  • Minimum of 5 years in an executive administrative capacity with desire and ability to progress
  • BA degree preferred
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Strong Communication skills- written, verbal, active listening
  • Strong knowledge of Microsoft office
  • Very strong interpersonal and collaboration skills and the ability to build relationships with customers, internal stakeholders, including staff, leadership team, external partners and vendors
  • Ability to manage one’s own time, set priorities, plan and organize work in order to meet specific time frames and allocated tasks within the role
  • Results driven and ability to manage multiple tasks within a changing work environment


ABOUT HOUGHTON INTERNATIONAL, INC.: Houghton serves the metalworking, automotive, and steel industries–and a variety of other markets–with the development, production and management of the highest-quality specialty chemicals, oils, and lubricants. Our value proposition provides innovative and sustainable solutions designed to help customers improve productivity, reduce costs and minimize risks. With a singular focus on customer satisfaction we solve the toughest technical challenges and support diverse and widespread customer operations with a global network of fluids experts delivering innovative technologies, chemistries and high performing products. Houghton takes environment stewardship and social responsibility seriously as we conscientiously strive to develop renewable, sustainable products through innovation and process improvement.  

PHYSICAL JOB REQUIREMENTS: The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

EEO STATEMENT: It is Houghton International's policy to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. Houghton International will also provide reasonable accommodations for qualified individuals with disabilities. This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees  

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.  

  


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